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Governors

Welcome to the Governors' section.

 

 

Governor and Associate Members

Category

(see notes)

Term

of Office
 

Date of Leaving

Body Appointed/

Elected by

Position of

Responsibility incl Governor Links
(if any)

Committee

Membership

(see notes)

Attendance
at Full GB

Attendance
at Committees

 

Mr M Atkinson

C

13/09/2016-13/09/2020

 

GB

SEND

CS

0/1

 

Cllr M Beck

LA

11/03/2017-11/03/2021

 

LA

 

R, CS, C, HTA

1/1

 

Mrs J Bell

C

09/07/2015-09/07/2019

 

GB

Vice Chair of GB and Chair of R

Numeracy / Health and Safety

R, C

0/1

1/1

Mrs J Cattanach

C

28/06/2017-28/06/2021

 

GB

Child Protection / LAC / E-Safety

None

0/1

 

Mrs J Chalk

C

09/07/2015-09/07/2019

 

GB

Chair of GB and Chair of HTA, CS

Safer Recruitment / Early Years

R, CS, C, HTA

1/1

1/1

Rev P Child

C

13/09/2016-13/09/2020

 

GB

R.E.

R, HTA (reserve)

0/1

 

Mr G Crossley

C

24/09/2015-24/09/2019

24/07/2018

GB

Chair of PD Cttee

P, PD, NA

 

 

Mrs L Halliday

S

09/07/2015-09/07/2019

 

S

Business Manager

R

1/1

1/1

Mrs A Houston

C

16/102018-16/10/2022

 

GB

 

CS

1/1

 

Mr J K Howe

S

04/12/2014-04/12/2018

31.08.2018

S

Deputy Head Teacher

FP, CS

 

 

Mr J K Howe

HT

01/09/2018

 

HT

Head Teacher (Acting)

R, CS

1/1

1/1

Mr C Marshall

C

09/07/2015-09/07/2019

 

GB

 

HTA (reserve)

0/1

 

Mrs S Pavlou

P

08/06/2016-08/06/2020

 

P

Literacy / Disadvantaged Children

R, CS

1/1

 

Mr J Pichal

P

08/01/2018-08/01/2022

 

P

Gifted, Able and Talented

 

1/1

 

Miss M Purdy

HT

01/09/2000

31/08/2018

HT

Head Teacher

FP, CS

 

 

Mr C Thompson

C

16/102018-16/10/2022

 

GB

Science / IT / Technology

PD, C

1/1

 

Mrs D K Wilson

S

16/102018-16/10/2022

 

S

 

PD

1/1

 

 

Notes

Staff (S)

Parent (P)

Co-opted (C)

Local Authority (LA)
Associate (A)
Head Teacher (HT)

Foundation (F)
 

 

 

Notes
Staff (S)

Parents (P)

Local Authority (LA)
Governing Body (GB)

Diocese (D)
 

 

 

Notes

Resources (R) (previously Finance & Premises (FP) & Personnel (P))

Curriculum & SIP (CS)

Pupil Discipline (PD)

Complaints (C)

Head Teacher Appraisal (HTA)

Personnel Appeals = all governors not involved in original decision making process

Non Attendance (NA)


 

 

 

GOVERNOR REGISTER OF PECUNIARY INTERESTS

Disclosures by members of the Governing Body of Seaburn Dene Primary School of pecuniary interest in contracts, proposed contracts or other matters.

 

Name of Governor

 

Date

of Disclosure

 

Whether Disclosure made

At Governors’ Meeting or

Other Occasion

 

Nature of Interest / Business Relationship with

Company, or personal

(including membership of other Governing Bodies and relationships with members of staff)

 

Signed

Mr M Atkinson

12 December 2017

In School

None

M Atkinson

Cllr M Beck

16 October 2018

GB Meeting

None

M Beck

Mrs J Bell

10 October 2018

R Meeting

None

J Bell

Mrs J Cattanach

29 November 2017

GB Meeting

None

J Cattanach

Mrs J Chalk

10 October 2018

R Meeting

None

J Chalk

Rev P Child

4 December 2017

In School

None

P Child

Mrs L Halliday

16 October 2018

GB Meeting

None

L Halliday

Mrs A Houston

16 October 2018

GB Meeting

None

A Houston

Mr J K Howe

16 October 2018

GB Meeting

None

J K Howe

Mr C Marshall

5 December 2017

In School

None

C Marshall

Mrs S Pavlou

16 October 2018

GB Meeting

None

S Pavlou

Mr J Pichal

16 October 2018

GB Meeting

None

J Pichal

Mr C Thompson

16 October 2018

GB Meeting

None

C Thompson

Mrs D K Wilson

16 October 2018

GB Meeting

None

D K Wilson

INTRODUCING OUR GOVERNORS

 

Julie Chalk-Chair of Governors

I have been Chair of Governors at Seaburn Dene School since 2009 and a Parent Governor since 1999 when my son joined the Nursery school. I have worked in Education since the late eighties and currently work in a Secondary School in Sunderland. One of the most enjoyable parts of my role there, is the Duke of Edinburgh Award and taking Students on the Challenge Expeditions to different countries Tanzania, Cambodia and next July we are taking students to Costa Rica  to support a conservation project protecting Turtle’s eggs and then onto Nicaragua to help in a Primary school.

As Governors we support the headteacher and staff in a variety of ways to ensure your child has successful learning experience and enjoys school.

I know Seaburn Dene staff are committed to the teaching of children and achieving the best results they can, but they also develop in children a ‘Can Do’ attitude and encourage them to take part in a number of activities to enhance their learning both in school and after school clubs.

 

The headteacher and governing body have high aspirations for pupils. They are driving improvements in the quality of teaching so that an increasing number of aspects are outstanding. As a result, achievement is rising (Ofsted September 2014)

 

Jamie Bell-Vice Chair of the Governing Body

I am a civil servant and accountant, although I've held a variety of roles within the civil service throughout my employment. It was through the civil service that I first heard about becoming a school governor, I have a lot of colleagues that also hold a Governor role and they cannot speak highly enough of the experience they have had. I live in Seaburn Dene and decided to look for local opportunities to make a difference to the area where I live, using some of my "day job" skills to benefit the school and the children.  

I was lucky enough to obtain a community governor position with Seaburn Dene Primary school in May 2014 and I also sit on the Finance and Premises Committee. I have been struck by the huge amount of commitment from all staff at the school, to provide the very best for the children. 

I have a two year old daughter who will attend this school when she becomes eligible and I am looking forward to helping shape the direction of the school in the future. 

I enjoy the diverse nature of the Governing body, all bringing their own skills and experience and working together to achieve the best outcome for the children. 

If I could sum myself up in three words they would be: hardworking, kind and tired (tired due to aforementioned and very energetic 2 year old!)

 

 

CODE OF CONDUCT FOR THE GOVERNING BODY OF

SEABURN DENE PRIMARY SCHOOL

SEPTEMBER 2018

 

Introduction

 

The following is not a definitive statement of responsibilities but is concerned with the common understanding of broad principles by which the Governing Body and individual governors will operate.

 

The governing body has the following core strategic functions:

 

Establishing the strategic direction, by:

  • Setting and ensuring clarity of vision, values, and objectives for the school
  • Agreeing the school improvement strategy with priorities and targets
  • Meeting statuary duties

 

Ensuring accountability, by:

  • Appointing the head teacher
  • Monitoring the educational performance of the school and progress towards agreed targets
  • Performance managing the head teacher
  • Engaging with stakeholders
  • Contributing to school selfevaluation

 

Ensuring financial probity, by:

  • Setting the budget
  • Monitoring spending against the budget
  • Ensuring money is well spent and value for money is obtained
  • Ensuring risks to the organisation are managed

 

As individuals on the board we agree to the following:

 

Role & Responsibilities

  • We understand the purpose of the board and the role of the head teacher.
  • We accept that we have no legal authority to act individually, except when the board has given us delegated authority to do so, and therefore we will only speak on behalf of the governing board when we have been specifically authorised to do so.
  • We accept collective responsibility for all decisions made by the board or its delegated agents. This means that we will not speak against majority decisions outside the governing board meeting.
  • We have a duty to act fairly and without prejudice, and in so far as we have responsibility for staff, we will fulfil all that is expected of a good employer.
  • We will encourage open governance and will act appropriately.
  • We will consider carefully how our decisions may affect the community and other schools.
  • We will always be mindful of our responsibility to maintain and develop the ethos and reputation of our school. Our actions within the school and the local community will reflect this.
  • In making or responding to criticism or complaints we will follow the procedures established by the governing board.
  • We will actively support and challenge the head teacher.
  • We will accept and respect the differences in roles between the board and staff, ensuring that we work collectively for the benefit of the organisation.
  • We will respect the role of the head teacher and their responsibility for the day to day management of the organisation and avoid any actions that might undermine such arrangements.
  • We agree to adhere to the school’s rules and policies and the procedures of the governing board as set out by the relevant governing documents and law.
  • When formally speaking or writing in our governing role, we will ensure our comments reflect current organisational policy even if they might be different to our personal views.
  • When communicating in our private capacity (including on social media) we will be mindful of and strive to uphold the reputation of the organisation.

 

Commitment

  • We acknowledge that accepting office as a governor the commitment of significant amounts of time and energy.
  • We will each involve ourselves actively in the work of the governing board, and accept our fair share of responsibilities, including service on committees or working groups.
  • We will make full efforts to attend all meetings and where we cannot attend explain in advance why we are unable to.
  • We will get to know the school well and respond to opportunities to involve ourselves in school activities.
  • We will visit the school, with all visits arranged in advance with the head teacher and undertaken within the framework established by the governing board.
  • When visiting the school in a personal capacity (i.e. as a parent or carer), we will maintain our underlying responsibility as a governor.
  • We will consider seriously our individual and collective needs for induction, training and development, and will undertake relevant training.
  • We accept that in the interests of open governance, our full names, date of appointment, terms of office, roles on the governing board, attendance records, relevant business and pecuniary interests, category of governor and the body responsible for appointing us will be published on the school’s website.
  • In the interests of transparency we accept that information relating to governors will be collected and logged on the DfE’s national database of governors (Edubase).

 

Relationships

  • We will strive to work as a team in which constructive working relationships are actively promoted.
  • We will express views openly, courteously and respectfully in all our communications with other governors, the clerk to the governing board and school staff both in and outside of meetings.
  • We will support the chair in their role of ensuring appropriate conduct both at meetings and at all times.
  • We are prepared to answer queries from other board members in relation to delegated functions and take into account any concerns expressed, and we will acknowledge the time, effort and skills that have been committed to the delegated function by those involved.
  • We will seek to develop effective working relationships with the head teacher, staff and parents, the trust, the local authority and other relevant agencies and the community.

 

Confidentiality

  • We will observe complete confidentiality when matters are deemed confidential or where they concern specific members of staff or pupils, both inside or outside school.
  • We will exercise the greatest prudence at all times when discussions regarding school business arise outside a governing board meeting.
  • We will not reveal the details of any governing board vote.
  • We will ensure all confidential papers are held and disposed of appropriately.

 

 

Conflicts of interest

  • We will record any pecuniary or other business interest (including those related to people we are connected with) that we have in connection with governing board’s business in the Register of Business Interests, and if any such conflicted matter arises in a meeting we will offer to leave the meeting for the appropriate length of time.
  • We accept that the Register of Business Interests will be published on the school website.
  • We will also declare any conflict of loyalty at the start of the meeting should the situation arise.
  • We will act in the best interests of the school as a whole and not as a representative of any group, even if elected to the governing board.

 

Ceasing to be a governor

  • We understand that the requirements relating to confidentiality will continue to apply after a governor leaves office.

 

Breach of this code of conduct

  • If we believe this code has been breached, we will raise this issue with the chair and the chair will investigate; the governing board will only use suspension/removal as a last resort after seeking to resolve any difficulties or disputes in more constructive ways.
  • Should it be the chair that we believe has breached this code, another governing board member, such as the vice chair will investigate.

 

 

The seven principles of public life

(Originally published by the Nolan Committee: The Committee on Standards in Public Life was established by the then Prime Minister in October 1994, under the Chairmanship of Lord Nolan, to consider standards of conduct in various areas of public life, and to make recommendations).

 

Selflessness - Holders of public office should act solely in terms of the public interest.

 

Integrity - Holders of public office must avoid placing themselves under any obligation to people or organisations that might try inappropriately to influence them in their work. They should not act or take decisions in order to gain financial or other material benefits for themselves, their family, or their friends. They must declare and resolve any interests and relationships.

 

Objectivity - Holders of public office must act and take decisions impartially, fairly and on merit, using the best evidence and without discrimination or bias.

 

Accountability - Holders of public office are accountable to the public for their decisions and actions and must submit themselves to the scrutiny necessary to ensure this.

 

Openness - Holders of public office should act and take decisions in an open and transparent manner. Information should not be withheld from the public unless there are clear and lawful reasons for so doing.

 

Honesty – Holders of public office should be truthful

 

Leadership – Holders of public office should exhibit these principles in their own behaviour. They should actively promote and robustly support the principles and be willing to challenge poor behaviour wherever it occurs.

 

 

Adopted by the governing body of Seaburn Dene Primary School October 2018.

 

STANDING ORDERS FOR THE GOVERNING BODY OF

SEABURN DENE PRIMARY SCHOOL

SEPTEMBER 2018

 

The governing body should review and approve Standing Orders annually.

 

Composition of the Governing body

The governing body is composed of:

1 Head Teacher

1 LA governor

2 Staff governor

2 Parent governors

9 Co-opted governors

As detailed in the Instrument of Government for the school.

The term of office for all governors is 4 years.

 

Election / Appointment of Governors

 

Head Teacher
The Head Teacher is a member of the governing body by virtue of their office.

 

Co-opted Governors
Co-opted governors are appointed by the governing body and all appointed governors must have the skills required to contribute to the effective governance and success of the school. To make an informed decision, an interview, with references (oral/written) should be taken where appropriate.

Any potential candidate will be included on the agenda of the full governing body meeting for consideration.

 

Parent Governors
Governing Bodies and LA’s should make every effort to conduct informed parent elections in which expectations and credentials of prospective candidates are made clear. The governing body will ensure published recruitment literature outlines:

  • the core functions of the governing body and the role of the governors, the induction and other training that will be available to new governors
  • the expectations they have of governors in relation to frequency of meetings and membership of committees
  • any specific skills or experience that would be desirable in a new governor.

 

Any parent governors seeking re-election will provide details of their contribution to the work of the governing body during their previous term of office and how they plan to contribute to the future work of the governing body.


The election will be by secret ballot of parents / parent carers with responsibility. Ballot papers will be sent out as soon as possible and a minimum of 7 school days allowed for their return to the school. The count will take place that day and candidates will be invited to attend. The result will be displayed on the school notice board and included in the next newsletter to parents. Ballot papers will be held in school for 7 days in the event of a disputed result.

Where not enough parents stand for election, governing bodies may appoint a suitable parent who has the skills to contribute to effective governance and the success of the school.

 

Staff Governors
Staff governors are elected by the school staff and cease to hold office when they cease to work at the school. The governing body will ensure prospective staff governors understand the nature of the role as a governor. When a vacancy occurs staff will be informed using appropriate mechanisms to ensure all staff are informed. Nomination forms will be available from the school office and 7-10 school days will be allowed for their return.

The election will be by secret ballot of all staff, ballot papers will be circulated as soon as possible and 7/8 school days allowed for their return. The count will take place and the result displayed in the staff room. Ballot papers will be held in school for 7 days in the event of a disputed result.

If no candidates are forthcoming, the position on the governing body remains vacant and an election should be held as soon as an eligible candidate is identified.

 

Local Authority Governors
Local Authority governors are nominated by the Local Authority and appointed by the governing body. The local authority can nominate any eligible person as a local authority governor. It is for the governing body to decide whether the nominee has the skills to contribute to the effective governance and success of the school and meets any other eligibility criteria they have set.

 

Associate Members
The governing body can appoint associate members to serve on one or more governing body committee and attend full governing body meetings. An associate member may be removed from office by the governing body at any time. Associate members are not governors and not recorded on the Instrument of Government.

Associate members do not have the right to vote at governing body meetings. The governing body can provide limited voting rights to associate members on committees at the time of appointment.

Associate members do not count toward the quorum for any meeting of the full governing body or committee on which they serve.

 

Chair and Vice-Chair

The governing body will elect from among its number a chair and vice-chair and record its decision (though excluding any employee of or a pupil at the school).

The term of office for each will be 2 years ending in the autumn 2019.

The process for the election of chair and vice-chair is:

governors may self-nominate or may nominate a fellow governor for chair and/or vice-chair at the first meeting of the academic year. The permission of the nominee must be sought; Nominations may also be taken at the meeting.

the election of the chair will be decided by an open ballot of all those governors present. Governors standing for election will withdraw and not vote (see quorums).

Nominees for the position of chair must leave the room whilst the governing body takes a vote.

The clerk will chair the meeting until the election of chair.

The newly elected chair will then chair the meeting from this point onwards including election of vice-chair:

The chair and vice-chair will cease to hold office if they cease to be a governor of the school.

If both the chair and vice-chair are absent from a meeting, the governing body will elect a chair for that meeting.

If the chair resigns, or has to relinquish the office for any reason, the vice-chair will act as chair until a successor is appointed at the next meeting of the governing body. The election of chair will be a specific item of business on the agenda for the meeting.

If the vice-chair resigns, or has to relinquish the office for any reason, a successor will be appointed at the next meeting of the governing body.

If both the chair and vice-chair resign, or have to relinquish their offices for any reason, the governing body will hold a special meeting within 14 days to elect their successors.

The chair can be removed from office by resolution of the governing body, unless the chair has been nominated by the Secretary of State pursuant to section 67 of the EIA 2006.

 

Chair’s Urgent Action

The chair, or in his/her absence the vice chair, has authority to take certain urgent actions if:

a delay in dealing with the matter would be seriously detrimental to the interests of the school, a pupil, the pupil’s parents, or a member of staff;

a meeting could not be called in sufficient time to deal with the matter; and

the matter is one which can be delegated to an individual.

Any actions taken in such circumstances must be notified to the full governing body at the next meeting.

The following actions cannot be taken (in emergency) without reference to the full governing body:

matters relating to the alteration or closure of schools;

change of school category;

change of school name;

approval of the budget;

discipline and admissions policies.

 

The Clerk to the Governing Body

The full governing body must approve the appointment of the clerk. (Disqualification – governors, associate members, the head teacher.)

The clerk’s role is to:

  • convene meetings;
  • draw up, with the chair and head teacher, the agendas;
  • ensure that all meetings are minuted;
  • issue minutes;
  • maintain a register of members of the governing body and to report vacancies to the governing body;
  • record attendance and any apologies tendered and accepted;
  • provide information to the governing body;
  • chair the meeting pending the election of the chair;
  • be responsible for ensuring specific meetings are convened as required e.g. exclusions, appeals and staffing;
  • ensure minutes are available for public inspection;
  • receive relevant correspondence;
  • distribute papers for the election of parent governors, or ensure the school undertakes this process and act as Returning Officer if a ballot is required.

 

Committees and Working Parties

Where required under the school government regulations, and in other cases in order to ensure the most efficient conduct of its business, the governing body will:

delegate work to committees, individual members of the governing body and/or the head teacher, if not a governor;

set up working groups to provide information and/or make recommendations to the governing body.

The arrangements for delegating functions will be reviewed annually by the full governing body.

The governing body will review the membership and terms of reference of such committees at the first meeting in each academic year.

When establishing committees the governing body, in addition to ensuring that at least three governors are appointed to each, will:

determine the membership and the method of electing the chair of each committee;

establish and record terms of reference;

allow working parties and committees to determine their own timetables within given limits;

determine procedures for reporting back to the governing body

decide whether or not to confer voting rights on any or all non-governors for those matters where non-governors are not prohibited from voting under the regulations

review the need for, and the membership of committees annually; set the quorum for each committee (minimum quorum is three)

The head teacher has the right to attend any meeting of the governing body or any of its committees or working parties subject to the statutory rules of withdrawal.

A committee will provide minutes showing its decisions and actions to the next meeting (where possible) of the full governing body.

The relevant committee will approve the minutes of a committee meeting and a copy will be presented to the next meeting of the governing body for information and filing.

Committee meetings will be clerked by a person who is not the head teacher.

In establishing working parties the governing body will:

determine the membership, including that of non-members of the governing body, and the method of appointing the chair of each working party;

establish and record terms of reference;

allow working parties to determine their own timetables within given limits;

determine their procedures.

If the governing body establishes working parties to make recommendations or provide information they will be discontinued when their work has been completed.

 

Conducting Meetings

The chair will conduct all meetings of the full governing body except where, in his or her absence, the vice-chair will conduct proceedings.

It is the role of the chair to ensure that governor business is conducted in an effective, efficient and respectful manner.

 

Calendar of Meetings

The whole governing body will meet at least three times per year.

The governing body will plan the dates and times of its meetings as far in advance as practical.

 

Timing of Meetings

The full governing body will agree meeting start times and will aim to limit each meeting to 2 hours maximum.

Where the business has not been completed within the agreed time, those governors present may resolve to continue the meeting in order to deal with the business notified on the agenda.

A meeting may be discontinued at any time if the governing body so resolves. If so, or if the meeting has to be abandoned because it is no longer quorate, a further meeting shall be called as soon as practicable to complete the unfinished business.

 

Quorum

For meetings of the full governing body the quorum will be one half, rounded up to a whole number, of the complete membership of the governing body, excluding any vacancies.

The quorum for a committee will be at least three governors who are members of the committee.

A meeting may continue if it is inquorate but no decisions can be made. If during the course of a meeting it becomes inquorate, no further decisions can be made. A record of business discussed and recommendations made should still be prepared.

 

Agenda

The agenda will be organised by the clerk in consultation with the chair and head teacher.

Individuals or groups of governors may put forward items for the agenda by contacting the chair at least 10 working days before the meeting.

Items that have not been included on the agenda can be discussed at the meeting if the full governing body agrees to their discussion under any other business or, if appropriate, deferred to a subsequent meeting.

Written notice of meetings, together with the agenda, will be sent so as to arrive seven clear days before the meeting – except where the chair calls an urgent meeting at short notice.

Wherever possible, papers, which inform agenda items, will be sent to governors with the agenda.

Sending notices of meetings and other papers electronically is acceptable if a governor has indicated that he/she is prepared to accept material relating to meetings in this way.

Non-receipt of notice of a meeting will not invalidate the meeting.

Notices of meetings, and the accompanying agenda and corresponding papers, will be made available at the school, at all reasonable times, for inspection by anyone wishing to see them.

 

Attendance

The clerk will keep a record of all persons attending a meeting of the governing body or any of its committees.

The minutes will also record the names of governors who have sent apologies, which have been accepted. Where a governor sends an apology for absence with reason, the governing body will decide whether to ‘consent’ to the absence and the clerk will record the decision in the minutes.

The point of arrival of any person attending the meeting late and the departure of any person leaving before the end of a meeting will be recorded in the minutes.

If a governor fails to attend meetings without the consent of the governing body for a period of six months they will be disqualified from holding office as a governor. The six-month period commences from the date of the first meeting he/she fails to attend.

 

Suspension of Governors

The governing body can suspend a governor for a period of up to six months under circumstances set out in Regulation 17 of the School Governance (Procedures) (England) Regulations 2013.

 

Governors’ Expenses

The governing body will prepare and approve a policy on the payment of expenses of governors in accordance with Part 6 of the School Governance (Roles, Procedures and Allowances) (England) Regulations 2013.

 

Governor Discussions

The governing body will receive, but not debate, decisions that it has delegated to a committee or to an individual. Decisions will be recorded in the minutes.

The full governing body will not debate or discuss any matter that is likely, subsequently, to be the subject of a complaint, appeal or disciplinary hearing.

 

Confidentiality of Proceedings

Discussions, proceedings and voting at meetings of the governing body and committees will be treated as confidential and not revealed to anyone other than a governor.

Details of any dispute or disagreement should remain confidential to those present at the meeting.

 

Decision Making

Members of the governing body accept that only a full meeting of the governing body must make all decisions unless an individual or a committee has been delegated to deal with a specific issue.

A simple majority through a show of hands will be made after full discussion and decision unless any member requests a secret ballot. Only governors present at a meeting may vote; proxy voting is not allowed. Governors may vote by telephone or video conferencing.

A decision of the governing body is binding upon all its members. Any governor publicly dissociating themselves from a decision may result in that governor being suspended for a period of up to six months.

If there is a tied vote at the end of a discussion the chair has a casting vote.

Decisions of the governing body may only be amended or rescinded at a subsequent meeting of the full governing body.

 

Minutes of Meetings

The minutes of meetings will be drawn up on consecutively numbered loose-leaf pages, each page signed by the chair of the meeting when approved.

A dissenting view will be recorded in the minutes of the meeting, if that is the wish of one or more persons present.

Copies of the draft minutes will be checked for accuracy by the chair and the head teacher.

The minutes of a meeting will be considered for approval or amendment at the next meeting of the full governing body.

Actions will be taken on the basis of unapproved/draft minutes and need not await the approval of minutes at the next meeting.

Those matters which the governing body determines shall remain confidential shall not be made publicly available.

Minutes of meetings will be available for public inspection once they have been approved by the full governing body and signed by the chair.

 

Access to Meetings of the Governing Body

Apart from governors, the only people entitled to attend a meeting of the governing body are the head teacher (where he/she has chosen not to be a governor), the clerk, associate members and any such person the governing body determine. The governing body will decide, who, other than those stated, who will be admitted to its meetings. No substitute members are permitted.

When the head teacher is absent the head teacher’s nominee may attend the meeting.

If a meeting is to be open to parents/the public, reasonable notice will be given.

A teacher may be invited to attend meetings of the full governing body as part of his or her professional development.

The chair, on behalf of the governing body, may ask a visitor to leave the meeting. If the person refuses to leave when asked, that person is trespassing and the chair has the right to have him or her removed.

 

Correspondence

All incoming correspondence, excluding any concerning a complaint, is for the attention of the whole governing body. Significant items will be presented to each meeting of the governing body, including any upon which the chair has already taken urgent action, so that the need for, and the nature of any action may be decided or confirmed.

The governing body will determine by resolution who should write letters, policy papers or discussion documents on behalf of the governing body. No governor should write such a letter or policy paper without the delegated authority of a committee or the full governing body.

 

Information and Advice

The head teacher has a statutory duty to keep the governing body fully informed, and will present a written report to each termly meeting of the governing body.

An officer of the local authority will be invited to attend meetings in order to inform and advise the governing body when considered appropriate.

Where important information required by the governing body is verbally presented, it will be recorded in the minutes in appropriate detail.

Where information is required by the governing body but is not so readily available, reasonable time will be given for its production.

Where expertise or contribution to discussion is needed but not available within the governing body, the governing body may consider inviting non-governors to attend meetings or appointing associate members.

 

Public Statements

Public statements will only be made by agreement by the full governing body, notwithstanding provisions above (see item above).

 

Discussion and Debate

The chair will ensure that meetings are run effectively, focussing on priorities and making the best use of time available and ensuring that all governors enjoy equality of opportunity to express their views, challenge and participate in decision making.

 

Pecuniary and Personal Interest

The governing body will maintain a register of the business and pecuniary interest of its members including any other educational establishments on which they serve. The register shall be signed by all members and this information published on the school’s website in accordance with the Constitution Regulations (2015). Governors failing to provide this information will be in breach of the Code of Conduct and may be subject to suspension.

As appropriate, governors will draw attention to any pecuniary or other interest, whether that interest has previously been registered or not.

A governor will be required to withdraw from a meeting, if he or she:

stands to gain financially from a matter under consideration;

has a personal interest in a matter under consideration;

is a relative of a pupil, a parent or an employee being discussed

is a school employee, other than the head teacher; and the pay or performance of school employees is under discussion.

Governors who have declared a personal interest must be allowed to attend a meeting of a committee or the governing body to give evidence if they have made relevant accusations or are witnesses in the case, when it is discussing:

disciplinary action against an employee or against a pupil;

matters arising from an alleged incident involving a pupil.

If there is a dispute about a person attending a governing body meeting being required to withdraw, the matter of withdrawal shall be determined by the governing body.

 

Code of Conduct

The governing body shall review and agree a Code of Conduct on an annual basis and a copy provided to all new governors upon appointment.

The Code of Conduct will be communicated clearly to all governors and prospective governors to set clear expectations of the governors’ role and behaviour.

 

Complaints and Staff Discipline

The governing body will establish procedures for dealing with general complaints.

The governing body will establish procedures for dealing with staff disciplinary matters and staff grievances.

 

Delegation of Functions

An individual governor may take no action unless authority to do so has been delegated formally by the full governing body.

The governing body will determine the extent to which it will delegate its functions to an individual or to a committee. It will not delegate decision making on those matters which must be decided by the whole governing body to either an individual or to a committee. The levels of delegation will be recorded in the governing body minutes and reflected in any committee terms of reference.

The governing body may delegate discipline and grievance procedures to one or more governors, to the head teacher or to one or more governors and the head teacher together. They must not allow any outside body or persons to take decisions for them.

 

Review

Amendments to these Standing Orders may only be made by the governing body at its first meeting of any academic year.

 

Distribution

One copy of these Standing Orders will be presented to each member of the governing body, new governors when they join, and the clerk. One copy will be filed as part of the record of the meeting at which they are agreed or amended. Once agreed the chair should sign and date the last page and initial those preceding.

 

Adopted by the governing body of Seaburn Dene Primary School October 2018.


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